Privacy Policy

The data controller is Women in Oral Development Ecosystems (WODE) Kenya, the organiser of the annual WODE Convening. You can reach our data contact at info@wodeconvening.org.

We collect personal data in the following ways:

• Processing your registration and issuing tickets or confirmation emails
• Managing check-in and attendance at the Event
• Sending you important Event updates, logistics information, and programme changes
• Generating your certificate of participation
• Improving our website and future events through aggregated analytics
• Complying with our legal and financial obligations
• Sending you marketing communications about future WODE events (only with your consent — see Section 4)

Where we rely on consent, you may withdraw it at any time by emailing info@wodeconvening.org or clicking "unsubscribe" in any marketing email.

We share your data only as described below. We do not sell personal data.

• Payment processors — to process your ticket purchase securely.
• Email service providers — to deliver registration confirmations and event communications.
• Venue staff — limited data (name, dietary needs) for on-site logistics.
• Co-organisers and sponsors — aggregated or anonymised delegate statistics only, unless you have given separate consent.
• Authorities — where required by Kenyan law or a valid legal order.

All third parties who process data on our behalf are required to keep it confidential and use it only for the purposes we specify.

We retain registration and payment records for seven (7) years to comply with financial and tax regulations. Event photographs and videos may be retained indefinitely for promotional purposes. Website analytics data is retained for a maximum of 26 months.

Where you have given consent for marketing communications, we retain your contact details until you withdraw consent or request deletion.

Under applicable data protection law you have the right to:

• Access — request a copy of the personal data we hold about you.
• Rectification — ask us to correct inaccurate or incomplete data.
• Erasure — request deletion of your data where there is no overriding legal basis to retain it.
• Restriction — ask us to limit how we use your data in certain circumstances.
• Portability — receive your data in a structured, commonly used format.
• Object — object to processing based on legitimate interests.
• Withdraw consent — at any time for processing based on consent.

To exercise any right, email us at info@wodeconvening.org. We will respond within 30 days.

This website uses only strictly necessary cookies (for session management and security). We do not use third-party advertising or tracking cookies. Where analytics cookies are used in future, we will update this notice and seek your consent.

We implement industry-standard technical and organisational measures to protect your data, including encryption of data in transit (HTTPS/TLS) and at rest, access controls, and regular security reviews. No method of transmission over the internet is completely secure; we cannot guarantee absolute security.

The WODE 2026 Convening is a professional event intended for adults. We do not knowingly collect personal data from children under the age of 18. If you believe we have inadvertently collected such data, please contact us immediately.

We may update this Privacy Policy from time to time. The effective date at the top of this page will reflect the most recent revision. Material changes will be communicated by email to registered attendees.

For privacy-related queries or to exercise your rights:

If you are not satisfied with our response you have the right to lodge a complaint with the relevant data protection authority in Kenya.